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Short Demo: Expense Management in Microsoft Dynamics 365 Finance and Supply Chain

Jeremy Centner

Dec 14 2023

2 min read

Microsoft Dynamics 365 Finance and Supply Chain Management offers a comprehensive expense management solution for businesses. With its native app, users can easily enter expenses, attach receipts, and adhere to specific expense policies and rules. The app also utilizes Optical Character Recognition (OCR) technology to automatically match receipts with transactions.

Whether employees use corporate credit cards or personal credit cards, Dynamics 365 Finance and Supply Chain can efficiently process and interact with these transactions. The mobile app allows users to capture receipts on the go using their camera or by selecting existing photos. Once entered, the expense data is synced with Dynamics 365.

Creating an Expense Report in Dynamics 365

To create an expense report, users can attach their existing expenses and receipts or create new ones. The mobile app provides access to all attached expenses and receipts, regardless of how they were entered into the system.

Expense reports can be submitted for approval through the app or through the backend of Dynamics 365 Finance and Supply Chain. The expense management workspace within the application allows users to view all their expense reports and receipts. They can sort and filter the reports based on status, number, and amount.

The Dynamics 365 Finance and Supply Chain expense management functionality also includes features such as requesting cash advances, submitting travel requisitions, and setting up per diem rates by location.

Once an expense report is completed and submitted, it goes through an approval workflow. Approvers receive notifications and can take appropriate actions through the app or via email. Any actions taken during the approval process are recorded in the audit trail.

Once an expense report is approved and posted, it can be processed for payment. If the expenses were made using a corporate credit card, an accounts payable invoice is generated. If the expenses were made using a personal credit card, the employee can be reimbursed through a payment run.

The expense management functionality of Dynamics 365 provides robust controls and efficiency when processing and reimbursing expenses. It offers a streamlined solution that ensures accuracy and compliance with expense policies.

Expense Management Demo

Check out this short demo video on expense management.

To learn more about Microsoft Dynamics 365 Finance and Supply Chain and its expense management capabilities, please contact us at any time.

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About the Author

Jeremy Centner

Jeremy Centner is the Pre-Sales Solution Architect Director at Sikich on the Enterprise Technology team. Jeremy has been working with the Dynamics products since 2011 with a focus on the manufacturing and distribution industries. His experience spans implementation consulting and project management to requirements gathering, business analysis, and solution presentations. With the vast experience in all aspects of ERP sales and implementations utilizing the Microsoft solution stack, Jeremy brings a unique perspective and provides extensive value to clients.