Microsoft Outlook Rules for Company Specific Azure DevOps Notifications

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Azure DevOps (ADO) provides out-of-the-box notifications for various events. These notifications are useful if you need to be notified of various Code Builds, Release Pipeline events, or simply Work Item Notifications.

work item notifications

One issue with the notifications is the inability to segregate notifications by project in MS Outlook. The sender and subject lines do not provide enough unique information to generate Outlook rules for these Azure DevOps notifications to separate them into folders.

azure devops error message

How can we fix this?

We can look towards the message internet headers to solve this.

Creating Outlook Rules in the Desktop Client

In MS Outlook, navigate to an Azure DevOps notification for a project. Double click on the message to open the message in a new pane and navigate to File > Properties.

assigning task

purchase requisition support for planning optimization

This will open the Properties menu. We want to review the Internet headers. I highly recommend copying the entire Internet headers section into a Notepad or a Word document to search against.

properties menu in Azure devops

Once copied or if reviewing in the properties section, locate the string that begins with:

X-VSS-Scope

This will denote what organization and project the message is referencing. For the example above, mine appears as:

X-VSS-Scope: Sikich-AX/Enterprise Solutions

We can use this string to generate our Outlook rule.

Navigate back to Outlook.  To begin creating a rule using advanced options, click on Home > Move section > Rules > Create Rule.

create rule in Outlook

In the Create Rule, click on the Advanced Options button to bring up the Rules Wizard form.

In Rules Wizard form, select the following condition in Step 1:

With specific words in the message header

setting rule in Outlook with specific words in the message header

Once selected, we will see the rule at the bottom of the screen in Step 2. Click on “specific words” link. Enter in the X-VSS-Scope string found earlier. From here, we can click Add to enter the string into the Search list box. Click OK.

outlook rules for Azure DevOps notifications

Back in the Rules Wizard form, the string should be copied into Step 2. Click Next and determine what you want to do with the messages (i.e., move to specific folders, delete it, automatically reply to it, etc.). Click Next and determine if there are any exceptions to add. Click Next and enter a name for the rule and determine whether to run the rule now and to turn on the rule. Once completed, click Finish button, and the rule will begin to run if you select to run the rule now.

Creating Outlook Rules in the Web Client

Navigate to Outlook.com and login. Find an Azure DevOps message for the project you would like to create a rule for and click on the three dots at the top right of the message.

finding Azure DevOps email in Outlook

Navigate to View > View Message details. This will bring up the same message details as in the desktop client. Either copy the message out or review the message for string:

X-VSS-Scope

Copy the full string with the organization and project.  Again, mine appears as:

X-VSS-Scope: Sikich-AX/Enterprise Solutions

Close the Message details.

Creating the rule is a bit different in Outlook online.

Click on the three dots at the top of Outlook and click on Create Rule. Click “more options” link in the Create a rule popup.

Create rule in Outlook web for Azure DevOps notifications

creating rule

On the Rules screen, setup the rule.

  • Enter the name of the rule
  • Condition of rule.
    1. Set to “Message body includes”
    2. Paste the X-VSS Scope string in the second box
  • Determine what action should take place
  • Determine what exceptions should take place
  • Determine whether to run rule now
  • Once the rule is filled out, click Save.
  • If you’ve selected to run rule now, it will process after saving

saving the Outlook rules for Azure Ops notifications

Hopefully, setting up these rules will help you to organize notifications emails sent from various Azure DevOps projects in a more manageable way with MS Outlook.

This publication contains general information only and Sikich is not, by means of this publication, rendering accounting, business, financial, investment, legal, tax, or any other professional advice or services. This publication is not a substitute for such professional advice or services, nor should you use it as a basis for any decision, action or omission that may affect you or your business. Before making any decision, taking any action or omitting an action that may affect you or your business, you should consult a qualified professional advisor. You acknowledge that Sikich shall not be responsible for any loss sustained by you or any person who relies on this publication.

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