Addressing the Cohort Default Rate

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In August 2021, the forbearance of student loans was extended until January 31, 2022. While this relief is critical to the students impacted by the pandemic, it leaves institutions in an unusual situation. In terms of how institutions’ official cohort default rate will be handled in the interim and going forward, once student loan payments resume, complications remain.

What is the cohort default rate?

Student Loan. Accounting Advisor concept; image of a blue piggy bank with a graduation cap on it as the main focus with a businessman in the background calculating rates on a note padThe cohort default rate is defined by the Department of Education as:

“The percentage of a school’s borrowers who enter repayment on certain Federal Family Education Loan (FFEL) Program or William D. Ford Federal Direct Loan (Direct Loan) Program loans during a particular federal fiscal year, October 1 to September 30, and default or meet other specified conditions prior to the end of the second following fiscal year.”

Institutions with more than 30 borrowers entering loan repayment in a fiscal year have its cohort default rate calculated as the percentage of those students that default within the cohort default period. The cohort default period occurs during October 1 (when a borrower enters repayment) and September 30 of the second fiscal year (the year after the borrower entered repayment) and lasts three years. The official repayment date is the first day following the end of the six-month grace period listed above.

Calculating the cohort default rate

The cohort year refers to the fiscal year in which the default rate is calculated. FFEL and FDLP loans as well as subsidized and unsubsidized loans are included in the calculation, while PLUS and Perkins loans are not.

Cohort default rates can be calculated one of two ways, as described by the Office of Federal Student Aid (FSA):

1. Non-average cohort default rates (over 30 borrowers entering repayment during a cohort fiscal year):

Numerator: Number of borrowers in the denominator, who defaulted or met other specified conditions during the cohort default period.

Denominator: Number of borrowers, who entered repayment in the current cohort fiscal year.

For example, borrowers that entered repayment in 2016 and defaulted in 2016, 2017 and 2018 / borrowers that entered repayment in 2016

2. Average rate formula (under 29 borrowers):

Numerator: Number of borrowers in the denominator, who defaulted or met another specified condition during the cohort default period (the current year and the two preceding fiscal years).

Denominator: Number of borrowers, who entered repayment in the current cohort fiscal year and the two preceding fiscal years.

The Department of Education calculates the cohort default rates twice each year, and while it is drafted in February, official rates are released no later than September 30. Rates are sent electronically through the Student Aid Internet Gateway (SAIG) destination point administrator (DPA) designated by each school. The loan record detail report (LRDR) contains information used to calculate the draft and the official cohort default rates. It is the responsibility of each institution to review the LRDR along with the draft cohort default rates. Unless corrected, the draft cohort default rate will become your official cohort default rate.

Benefits of having a low cohort default rate

Institutions with a cohort default rate of less than 15% for each of the three most recent fiscal years may choose to not delay first time borrowers’ disbursement of loans by 30 days.

Disadvantages of having a high rate

The most significant sanctions for institution with a higher cohort default rate is the loss of Direct Loan and Pell grant eligibility for the year (and the subsequent two years if an institution’s three most recent cohort default rates are over 30%). Institutions may also lose Direct Loan eligibility for the same period if its current cohort default rate is over 40% for the three year calculation.

Despite the magnitude of the sanctions for the official cohort default rates, institutions have limited means to adjust or appeal to avoid sanctions. The Department does however offer a useful Default Management FAQ here.

Where we stand today

The current moratorium on student loan repayments delayed the impact of the cohort default rates for the near future, due to the COVID-19 pandemic. However, with the moratorium set to expire in early 2022, knowing your cohort default rate, understanding the data that goes into it and the process for reviewing and correcting that data is extremely important, as student payments resume. Don’t get caught being complacent due to the short-term relief that the moratorium provided. Once loan payments resume, it will be critical to pay attention to your institution’s rates as they phase back in. Make sure your institution is aware of the implications and talk through your specific situation with a Title IV audit expert

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This publication contains general information only and Sikich is not, by means of this publication, rendering accounting, business, financial, investment, legal, tax, or any other professional advice or services. This publication is not a substitute for such professional advice or services, nor should you use it as a basis for any decision, action or omission that may affect you or your business. Before making any decision, taking any action or omitting an action that may affect you or your business, you should consult a qualified professional advisor. You acknowledge that Sikich shall not be responsible for any loss sustained by you or any person who relies on this publication.

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