NetSuite offers its customers two routes for initiating the purchasing process: Purchase Requests and Purchase Requisitions. When implementing NetSuite, customers typically choose one purchasing method over the other; however, customers can choose to implement both purchasing methods.
A Purchase Request allows an employee to enter an unapproved purchase order for goods and/or services. Once it is approved, it is a Purchase Order that can be placed with the vendor. Purchase Requests are ideal when the individual making the request knows whom they are purchasing from (vendor) and the price of the goods and/or services.
A Purchase Requisition allows an employee to begin the purchasing process by identifying as much or as little as they know about the purchase. Employees may choose to identify the vendors, items, and actual prices, or they may leave notes for what they are looking to purchase and estimated prices. Purchase Requisitions are ideal when a company has a buyer/procurement department and when a company wants to allow employees to request goods independently but systemically consolidate orders to vendors.
Key differences between Purchase Requests and Purchase Requisitions are:
The NetSuite screenshots below capture an employee’s dashboard and the purchasing entry screens:
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