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Exploring Coupa’s Travel and Expense Management Platform

Karen Soligon

Aug 16 2023

3 min read

When it comes to managing a company’s travel and expenses, many organizations are always on the lookout for tools that streamline processes, offer insights, and ultimately save costs. Enter Coupa‘s Travel and Expense Management platform, an intuitive solution that has transformed the way businesses handle their T&E processes.

What is Coupa’s Travel and Expense Management Platform?

Coupa’s Travel and Expense Management platform offers a holistic solution to businesses to oversee, control, and analyze their travel and expense data. The platform ensures that employees remain compliant with company policies while also providing them with a user-friendly interface for reporting and approval. By integrating this solution, companies can enjoy seamless operations, lower operational costs, and enhanced visibility into their spending.

Key Features

Unified View

With Coupa, businesses can bring together travel bookings, expenses, and invoicing under a single platform. This unified view ensures there are no discrepancies and provides a clear picture of total spending.

Mobile Capabilities

Employees on the go can capture and submit expense reports using Coupa’s mobile application, ensuring that no receipts are lost, and claims are made timely.

Automated Policy Compliance

The platform automatically flags any expenses that don’t adhere to company policies, making it easier for managers to review and ensure compliance.

Intuitive User Experience

The platform is designed to keep the end-user in mind. With easy-to-use interfaces, even first-time users can navigate the system without any challenges.

Intelligent Analytics

Businesses can benefit from Coupa’s analytics that provide insights into spending patterns, potential areas of savings, and policy violations.

Benefits of Implementing Coupa’s T&E Platform

Cost Savings

With increased visibility into T&E spend and policy adherence, companies can identify wastages and ensure that spending remains within limits.

Increased Compliance

Automated flagging of policy violations means fewer chances of rogue spend and increased adherence to company policies.

Streamlined Processes

By automating many of the manual tasks associated with expense reporting and approvals, businesses can save time and reduce errors.

Data-Driven Decisions

With the analytics provided, businesses can make informed decisions regarding their travel and expense policies, vendor negotiations, and budgeting.

Integration with Other Systems

One of the strengths of Coupa’s platform is its capability to integrate seamlessly with other enterprise systems. Coupa provides rich, robust access to read, edit, or integrate your data via RESTful API. And for those implementations with NetSuite ERP, it includes a direct connection using NetSuite Bundle Scripts. This ensures that data flows smoothly across systems, providing a holistic view of the organization’s finances.

A Step Towards Sustainability

Coupa’s Time and Expense management platform also includes features that promote sustainable travel choices. By providing insights into carbon footprints associated with travel choices, businesses can encourage employees to opt for greener options, aligning with corporate social responsibility goals.

Conclusion

In today’s fast-paced business world, having a robust and user-friendly T&E management system is not just a luxury but a necessity. Coupa’s Travel and Expense Management platform offers a comprehensive solution that simplifies processes and provides invaluable insights that can lead to significant cost savings. With its easy-to-use interface, mobile capabilities, and robust analytics, it’s no wonder that many businesses are turning to Coupa to transform their T&E management.

Contact Sikich today to learn more about Coupa’s Travel and Expense Management modules.

This publication contains general information only and Sikich is not, by means of this publication, rendering accounting, business, financial, investment, legal, tax, or any other professional advice or services. This publication is not a substitute for such professional advice or services, nor should you use it as a basis for any decision, action or omission that may affect you or your business. Before making any decision, taking any action or omitting an action that may affect you or your business, you should consult a qualified professional advisor. In addition, this publication may contain certain content generated by an artificial intelligence (AI) language model. You acknowledge that Sikich shall not be responsible for any loss sustained by you or any person who relies on this publication.

About the Author

Karen Soligon

Karen Soligon, MBA, is a director with over 25 years of experience in the Supply Chain Management and Manufacturing industries. For the past 15 years, she has worked with clients to ensure the successful implementation of ERP software, including D365 Business Central and Dynamics GP, as well as the implementation of the Business Spend Management platform, Coupa. Karen possesses hands-on experience within the realms of distribution, manufacturing, supply chain, operations, finance, shipping and logistics, field service management and contract management. She works closely with clients to review and revise processes in order to streamline efficiencies and improve productivity.