Careers

Receptionist-Decatur


Position:    Receptionist

Service Area:  CPA

Location:    Decatur Office

 


Job Description:

We are currently seeking a Receptionist based out of our office located in Decatur, IL.

Responsibilities:


• Support all Partners and employees within the Decatur office to ensure office procedures and processes are implemented, communicated, and followed through
• Assist with the preparation of audit reports and letters
• Assist with the processing and review of tax work
• Complete tax assembly as needed
• Coordinate/assist with special projects as needed
• Receive and direct telephone calls and relay conversation and pertinent messages to others while maintaining accuracy, clarity and confidentiality. 
• Perform primary contact and establish rapport with clients, visitors and people going in and out of the office on a daily basis.
• Ensuring the comfort and seeing to the needs of the clients, visitors and people dropping by the Firm
• Procure supplies, catering, technology equipment and coordinate with internal administrative functions for support and guidance
• Proactively secure materials and information for events, meetings and maintain an inventory of resources for special events
• Serve as the provider of informal guidance and conduct training to new employees and assimilation to office/firm processes
• Learn and assist others in utilizing copiers and other office equipment
• Receive deliveries, send packages and sort/deliver mail, oversee courier process
• Assist with emergency procedures for office building and share information pertaining to evacuation exercises.  Serve as facilities contact for building emergencies and processes.
• Perform active participation in meetings and conferences and take down relevant notes during the process
• Assist with managing schedules, coordinating travel and maintain list of preferred vendors and resources (i.e. catering, hotels, etc.) for accommodations as needed
• Routinely communicate and report on status of projects and priorities
• Managing filing system for office and assist with drafting and sending correspondence as necessary
• Ensure the office environment is free of clutter and maintained with a professional setting at all times

 

 

Requirements:

• Ability to use computer extensively for all functions of position
• Strong knowledge of MS Office suite including Excel, Word, and PowerPoint
• Prior experience in an administrative capacity
• Demonstrated experience with meeting coordination including scheduling, finalizing agendas, handouts, presentations, attendee communication and follow up
• Customer service orientation with strong listening and follow through skills
• Desire to learn and improve processes and procedures
• Ability to handle multiple tasks in a fast paced environment; adaptable to last minute changes
• Initiative; self-directed, ability to ask questions and proactively seek opportunities to assist the firm
• Must possess a degree of patience and enthusiasm
• Ability to work in a professional setting with varying leadership and communication styles
• Ability to be flexible with scheduling for meeting/event setup, logistics and other event needs
• Ability to handle all matters as both confidential and time-sensitive
• Must be willing to work early morning or extended evening hours for purpose of meeting client or other firm needs, including special projects and events
• Ability to coordinate multiple projects concurrently and assess priorities
• Strive for excellence; attention to detail in times of change and deliver goals even under uncertainties and difficulties
• Stay abreast of best practices, share new ideas and ways to enhance efficiency for the office environment.  Liaise with other administrative and corporate office functions regarding office administration.
• Portray a positive and professional reflection of the firm as often this role is the first and only point of contact for guests, clients prospects or potential employees

Working for Sikich:

We recognize that our people are our most valuable asset—our employees drive our success. That’s why Sikich believes in empowering our people with real time career development, offering diverse and challenging work, and providing solid growth opportunities.  We're always looking for talented people to join our team. If you have a let’s get down to business, roll up your sleeves mindset, then Sikich is the place for you.

Benefits include:
- Major Medical and Dental Insurance
- 401k Match
- Flexible Spending Accounts
- Paid Exam Costs for Professional Certifications
- Tuition Reimbursement
- Flexible Work Schedule
- Paid Paternal & Adoption Leave
- Business Casual Dress Code
- Employee Assistance Program
- Fitness Reimbursement

To apply for this position, please submit your cover letter and resume to kkoladycz@sikich.com